SharePoint Workflows and SharePoint Server 2010
Two big things are happening in the world of SharePoint, which may have a significant impact on your organisation. But there are opportunities to be had too; read the lowdown here.
What’s going on with SharePoint Workflows?
Microsoft is retiring its SharePoint 2010 (SP 2010) Workflow Engine from SharePoint Online. If your organisation relies on SP 2010 workflows, then you need another plan in place – and quick. The retirement date is scheduled for 1 November 2020.
What should you do?
Move from SharePoint to the Power Platform
Firstly, you’ll need to take stock of what SharePoint workflows you have. It’s wise not to make any assumptions about this – your user base might be running workflows without your knowledge.
There’s a tool you can use to audit your workflows. It will enable you to see those in use, together with how critical they are to your operations and any co-dependencies.
Once you’re clear on your priorities, the next step is to rebuild your workflows with Power Automate.
For detailed advice, read our blog: SharePoint Workflows Are Retiring.
What’s going on with SharePoint Server 2010?
Support for SharePoint Server 2010 (SharePoint On-Premises) is ending. Microsoft originally planned to pull the plug in October 2020 but because of the coronavirus, extended this by six months, to April 2021.
What should you do?
Upgrade or migrate to the Cloud
One obvious route is to upgrade from SharePoint 2010 to a later on-premises version: SharePoint 2016 or SharePoint 2019. But there is an alternative; migrate to SharePoint Online – and it’s worth weighing up the long-term benefits of this.
Clare Jordaan, one of our SharePoint specialists, outlines the case for migrating to SharePoint Online:
- A final farewell to SharePoint migration projects. SharePoint on-premises typically sees organisations upgrading every three to four years, demanding a migration project every time. Moving your workloads from on-premises to the M365 cloud is the last SharePoint migration your organisation will need.
- Hardware savings. Finance directors will be pleased to learn that you can also say goodbye to the hardware costs of an on-premises SharePoint environment, along with the associated maintenance and support costs. With SharePoint Online, these are taken care of by Microsoft.
- An evergreen environment. By moving to SharePoint online, your organisation will automatically enjoy regular updates of the products and tools your licence includes – all this with no upgrade or migration project in sight!
- A modern workplace. SharePoint Online equips your organisation with:
- a contemporary and familiar user interface, with modern lists and libraries
- the ability to quickly and easily create content
- collaboration via SharePoint Hub sites, sharing and co-authoring
- mobility with responsive sites and web parts
- Seamless integration with other Microsoft products. By moving to SharePoint Online, you can take advantage of easy integration with other Microsoft products like Teams, Yammer, Outlook and Planner. And you can build flexible and highly scalable solutions with the Power Platform utilising built-in connectors, automation and Artificial Intelligence.
Clare is one of experts who hosted the, now on-demand, webinar: How to Manage Your SharePoint 2010 Migration to SharePoint Online. She was accompanied by Chris Thorpe, a cloud solutions architect from Quest Software.